PRIVACY NOTICE - DATA PROTECTION ACT 1998
We The Duchess’s Community High School are a data controller for the purposes of the Data Protection Act. We collect personal information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data to:
Support your learning;
Monitor and report on your progress;
Provide appropriate pastoral care, and
Assess how well we are doing.
Information about you that we hold includes your contact details, national curriculum assessment results, attendance information* and personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information. If you are enrolling for post 14 qualifications the Learning Records Service will give us your unique learner number (ULN) and may also give us details about your learning or qualifications.
In addition for Secondary and Middle deemed Secondary Schools
Once you are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide the names and addresses of you and your parent(s), and any further information relevant to the support services’ role. We may also share data with post 16 providers to secure appropriate support on entry to post 16 provision.
However, parent(s) can ask that no information beyond names, addresses and your date of birth be passed to the support service. This right transfers to you on your 16th birthday. Please tell Mrs Karen Gregory (Head’s PA) if you wish to opt out of this arrangement. For more information about young people’s services, please go to the National Careers Service page
We will not give information about you to anyone without your consent unless the law and our policies allow us to.
We are required by law to pass some information about you to our Local Authority (LA) and the Department for Education.
If you want to receive a copy of the information about you that we hold or share, please contact Mrs Karen Gregory (Head’s PA). If you need more information about how the LA and DfE store and use your information, then please go to the following websites:
If you cannot access these websites, please contact the LA or DfE as follows:
Miss Suzanne Finnie
Data and User Liaison Officer
Public Communications Unit
Department for Education
Great Smith Street
Website: Department for Education
Telephone: 0370 000 2288
*Attendance information is NOT collected as part of the Censuses for the Department for Education for the following pupils / children - a) in Nursery schools; b) aged under 4 years in Maintained schools; c) in Alternative Provision; and d) in Early Years Settings. This footnote can be removed where Local Authorities collect such attendance information for their own specific purposes.